Funding Request Procedure

Becoming Eligible

• Register With Student Activities
• Attend a BRC Workshop

Planning Your Event

• Meet With Your Group's Student Activities Program Advisor
  • Choose a Venue: Work With The Scheduling Desk To Secure a Date
  • Does Your Event Require a Contract? If So, Complete a Pre-Contract Form
• Review The Student Activities Fee Manual
  • Review Section 5 For Fundable and Non-Fundable Items
  • Review Section 6 For Submission Deadlines
  
  

Requesting Funding from the BRC

• Complete the Program Request Form
  • Include an Itemized Budget List (Venue Costs, etc.) DO NOT include NUPD or ticket printing costs.
  • Include 2 Quotes for ALL Items Requested
  • Include the Required Signatures: Organization President, Organization Advisor, and Program Advisor
• Submit the Form to your organization's BRC liaison (to find your liaison click here)
• Hard Copies May Be Delivered to the SGA Office (332 CSC)
• Electronic Copies Should Be Emailed to your liaison (to find their email click here) and cc the BRC email (Advisors May Email Confirmations Rather Than Signing Hard Copies)

Presenting to the BRC

• Presentations to the Committee Begin Every Wednesday at 6pm in 180 Richards Hall
  • Your Group Will Be Sent an Agenda The Monday Prior
• Your Group Will Be Scheduled for a 15 Minute Presentation. Each Group Has 10 Minutes to Present, Then The Chair will stop you after 10 minutes has passed in order to allow the committee time to ask questions and to keep the committee on schedule for other student groups to present for their 10 minutes.
• Be Prepared to:
  • Type of event and why having it
  • Each individual request in the budget section
  • Examples of promotional material (if requesting funds)
  • Previous history of the event (if any)
  • What Co-sponsors are doing to help the program
• The Committee Will Ask Questions Pertaining to Your Request or Presentation

Receiving Funding After The Decision

• Allocation Decisions Are Sent To Groups Within 5 Business Days
• Allocated Funds Will Be Transferred To Your Group's Budget Account
• Funding Can Be Accessed By Visiting the Student Activities Business Office

Reallocating Is Necessary

• Funds Within An Account Are Organized By Account Numbers
• Excess Funds In One Account Number May Be Reallocated to Cover Insuffiencient Funds In Another
• Complete the Reallocation Form Prior To Spending Any Funds; Submit to the VPFA. If a reallocation is requested after purchasing an item, the group will be required to pay from the cash account.

Completing The Spending Report

• One Month Following the Date of Your Event, a Spending Report is Due to the BRC
• Complete the Spending Report Form, and Include:
  • An explanation of any variance over 10% in a specific pool or in the overall allocation
  • Copies of Promotional Materials (Sample flyers, brochures, etc), Which Contain the Student Activities Fee Logo
  • The pink copy or copies of all IAF forms and all receipts or confirmations for items purchased for this program.
  • A validation of posting to the campus calendar
  • A detailed SABO budget index print out verifying reported spending
  • Any information requested by a member or chair of the Committee
• Submit Electronically to the VP for Financial Affairs (Hard Copies May Also Be Submitted)

Plan Your Next Event!